Workflow

The Workflow module gives editors and managers a centralized view of editorial process. Instead of checking each content type separately, Workflow surfaces all in-flight items — drafts under review, scheduled content, inline comments, and author submissions — in one place.

Reviews Tab

The Reviews tab lists all content items that are currently in the Under Review status, organized by reviewer.

Key fields per review item:

• Title: The content item awaiting review.
• Type: Pages, Posts, Blogs, News, or Events.
• Site: Which site the item belongs to.
• Author: Who submitted the item for review.
• Reviewer: Who is responsible for approving or rejecting it.
• Submitted at: When the review request was created.

Actions available from the review list:

• Open: Go directly to the editor for this item.
• Approve: Mark as approved and move to Published or Scheduled.
• Reject: Return the item to Draft with an optional rejection note.
• Reassign: Change the reviewer.

Why it matters:

Without a review list, editors have to hunt through content lists to find what needs attention. The Reviews tab collects all pending work in one view so nothing slips through.

Tips:

• Sort by Submitted date to handle oldest reviews first and avoid items stalling.
• Add inline comments before rejecting — specific feedback reduces revision cycles.
• Set default reviewers on a per-site or per-blog basis to automate routing.

Scheduled Tab

The Scheduled tab lists all content items with a future scheduled publish time. Items are sorted chronologically by their publish date.

Key fields:

• Title: The content item.
• Site: Which site it will publish to.
• Scheduled for: The date and time it will go live.
• Type: The content type.
• Author: Who created it.

Actions available:

• Edit schedule: Change the publish date and time.
• Publish now: Immediately publish without waiting for the scheduled time.
• Unschedule: Return the item to Draft.

Tips:

• Check this tab after scheduling a batch of content to confirm the cadence looks right.
• Use the Editorial Calendar for a visual view of the same scheduled items.
• Scheduled items only publish if the site they belong to is Active.

Comments Tab

The Comments tab aggregates all unresolved inline editorial comments across all content items. Comments support threaded replies and @mentions for team collaboration.

Key fields per comment:

• Content item: The page or post the comment is attached to.
• Comment text: The comment body. Supports @mentions (e.g., @alice) to notify team members.
• Author: Who wrote the comment.
• Posted at: When the comment was posted.
• Edited: Shows if the comment has been modified after posting.
• Thread: Expand to see nested replies.
• Field: Which specific field the comment targets (e.g., title, content, SEO).

Actions:

• Reply: Add a threaded response to any comment. Replies are nested under the parent.
• Edit: Modify your own comment text (marked as edited).
• Resolve / Unresolve: Toggle the resolved state. Resolved comments are dimmed but preserved.
• Delete: Remove your own comment. If the comment has replies, it is soft-deleted (text cleared, thread preserved). Otherwise it is permanently removed.
• Open item: Jump to the full editor for the content item.

@Mentions:

Type @username in a comment to mention a team member. Mentions are automatically extracted and stored, enabling future notification integration. Multiple mentions in the same comment are deduplicated.

Tips:

• Use @mentions to draw specific team members' attention to a comment.
• Resolve comments promptly after addressing the feedback.
• Use field-targeted comments (e.g., targeting "SEO" or "title") for precise feedback.
• If a comment thread grows long, it usually means a quick call would be more efficient.

Submissions Tab

The Submissions tab tracks content submitted by Contributors — users who can create drafts but cannot publish directly. Submissions are flagged here for editor review and approval.

Key fields:

• Contributor: Who submitted the content.
• Item: The submitted content item.
• Submitted at: When it was submitted.
• Status: Pending review, approved, or rejected.

Why it matters:

If your team includes external contributors or junior authors, the Submissions tab is the intake queue for their work before it enters the formal review process.