Workflow

The Workflow module gives editors and managers a centralized view of editorial process. Instead of checking each content type separately, Workflow surfaces all in-flight items — drafts under review, scheduled content, inline comments, and author submissions — in one place.

Reviews Tab

The Reviews tab lists all content items that are currently in the Under Review status, organized by reviewer.

Key fields per review item:

• Title: The content item awaiting review.
• Type: Pages, Posts, Blogs, News, or Events.
• Site: Which site the item belongs to.
• Author: Who submitted the item for review.
• Reviewer: Who is responsible for approving or rejecting it.
• Submitted at: When the review request was created.

Actions available from the review list:

• Open: Go directly to the editor for this item.
• Approve: Mark as approved and move to Published or Scheduled.
• Reject: Return the item to Draft with an optional rejection note.
• Reassign: Change the reviewer.

Why it matters:

Without a review list, editors have to hunt through content lists to find what needs attention. The Reviews tab collects all pending work in one view so nothing slips through.

Tips:

• Sort by Submitted date to handle oldest reviews first and avoid items stalling.
• Add inline comments before rejecting — specific feedback reduces revision cycles.
• Set default reviewers on a per-site or per-blog basis to automate routing.

Scheduled Tab

The Scheduled tab lists all content items with a future scheduled publish time. Items are sorted chronologically by their publish date.

Key fields:

• Title: The content item.
• Site: Which site it will publish to.
• Scheduled for: The date and time it will go live.
• Type: The content type.
• Author: Who created it.

Actions available:

• Edit schedule: Change the publish date and time.
• Publish now: Immediately publish without waiting for the scheduled time.
• Unschedule: Return the item to Draft.

Tips:

• Check this tab after scheduling a batch of content to confirm the cadence looks right.
• Use the Editorial Calendar for a visual view of the same scheduled items.
• Scheduled items only publish if the site they belong to is Active.

Comments Tab

The Comments tab aggregates all unresolved inline editorial comments across all content items. This gives editors a single place to track open feedback without navigating to each item individually.

Key fields per comment:

• Content item: The page or post the comment is attached to.
• Comment: The text of the comment.
• Author: Who wrote the comment.
• Posted at: When the comment was posted.
• Thread: Expand to see replies.

Actions:

• Resolve: Mark the comment as resolved. It disappears from the open list.
• Reply: Add a response to the comment thread.
• Open item: Jump to the full editor for the content item.

Tips:

• Resolve comments promptly after addressing the feedback.
• Use comments for specific, actionable feedback rather than general status updates.
• If a comment thread grows long, it usually means a quick call would be more efficient.

Submissions Tab

The Submissions tab tracks content submitted by Contributors — users who can create drafts but cannot publish directly. Submissions are flagged here for editor review and approval.

Key fields:

• Contributor: Who submitted the content.
• Item: The submitted content item.
• Submitted at: When it was submitted.
• Status: Pending review, approved, or rejected.

Why it matters:

If your team includes external contributors or junior authors, the Submissions tab is the intake queue for their work before it enters the formal review process.